Careers at Payroll Software & Services Group

Payroll Software & Services Group (“PSSG”, “us” or “we”) and its subsidiaries and affiliates are committed to protecting and respecting your privacy. This Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.

PSSG is the ‘data controller’ in respect of the personal data we collect from you, or you provide to us. This means that we are responsible for what data we collect and deciding how we hold and use your personal information.

We use Pinpoint, an online software product provided by The Infuse Group Ltd (t/a Pinpoint Software), to assist with our recruitment process. We use Pinpoint to process personal data as a ‘data processor’ on our behalf. Pinpoint is only entitled to process your personal data in accordance with our instructions.

Where you apply for an opportunity posted by us, these Privacy Notice provisions will apply to our processing of your personal data, in addition to our other Privacy Notice which is available on our website.

What data do we collect?

We collect and process some, or all, of the following types of data from you:

Personal data that you provide when you apply for a role. This includes data provided through an online application, via email, in person at interviews and/or by any other method.
In particular, we process personal data such as name, email address, address, date of birth, qualifications, experience and any information relating to your employment history, skills and experience that you provide to us.
If you contact us, we may keep a record of that correspondence.
Details of your visits to our careers website including, but not limited to, traffic data, location data and other communication data, the site that referred you to our careers website and the resources that you access.

We collect and process some, or all, of the following types of data from other sources:

Pinpoint provides us with the facility to link the data you provide to us with other publicly available information about you that you have published on the Internet – this may include sources such as LinkedIn and other social media profiles.
Pinpoint’s technology enables us to search various databases, which may include your personal data, to find possible candidates to fill our job openings. Where we find you in this way, we will obtain your personal data from these sources.

Why do we process this data?

We process the personal data we collect, or you provide to us, for the purposes of recruitment for our business. Our lawful basis for the processing of your personal data is Legitimate Interests, and the data is used for the following purposes:

Consideration of your application in respect of a role for which you have applied.
Consideration of your application in respect of other roles.
Communicating with you in respect of the recruitment process.
Enhancing any information that we receive from you with information obtained from third party data providers.
Finding appropriate candidates to fill our job openings.
Helping Pinpoint to improve their services.

Where do we store this data?

The data that we collect from you and process using Pinpoint’s Services will be transferred to and stored at one of several datacentre locations in Amsterdam (Netherlands) and may be synchronised to one of several datacentre locations in London (United Kingdom) for backup and redundancy purposes. By submitting your personal data, you agree to this transfer, storing or processing.

How long do we retain this data?

We retain all candidate data for a period of 48 months from the time of application. Your personal information will be deleted on one of the following occurrences:

Deletion of your personal information by you via the Manage Your Data tool; or
Receipt of a written request by you to us.

Automated decision making

We may leverage Pinpoint’s technology to help us select appropriate candidates for us to consider based on criteria we have identified. The process of finding suitable candidates is automatic, however, any decision as to who we will engage to fill the job opening will be made by our team.

Your rights

If you have any questions about the way we use your data, you should in the first instance address your concerns to compliance@thepssg.com. It might be that there are steps we can take to explain or amend our processes.

As a data subject, you have a number of rights. Not all of them are absolute, however you can:

access and obtain a copy of your data on request;
require the Company to change incorrect or incomplete data;
request the Company to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
object to the processing of your data where the Company is relying on its legitimate interests as the legal ground for processing, including in relation to the employee engagement scheme, though your objection may make it not possible to provide certain benefits;
ask the Company to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the Company's legitimate grounds for processing data; and
obtain the data that you have provided and where processing is carried out by automated means and based on your consent or for the performance of a contract; you can request that it is transmitted to another data controller.

If you would like to exercise any of these rights, or if you have any concerns or complaints, please contact gdprteam@thepssg.com. You can also contact Dave Allison, the group data protection officer by email: dpo@thepssg.com. Data protection compliance is supervised by the Information Commissioner’s Office (“ICO”). In the event that we are not able to assist with your queries or you otherwise have a complaint, you should contact the ICO directly via the website www.ico.org.uk.